Attendees: David DeMauro, Lorraine Frost, Lydia Ortega, Jerry Pritchard, Bill Takehara
Guest: Josetti Fields, IO Consultant
HR Status Update by Josetti Fields
Everything is going good. Several issues that are being addressed since the cutover:
- Josetti recommends that Academic Personnel create a standard input process. Doris P. has been holding workshops, which brought different college processes to light. Consistency ensures data integrity; therefore, it is highly recommended that a college procedure be standardized and implemented.
- January 2003 through June 2003, the CMS Project Office will be working with the Academic Personnel AAS’s to develop and implement the standards at the department levels.
- Lorraine F. will submit a request regarding a PIMS read only access for Academic Personnel. David D. suggested that Lorraine talk with Jim O’Linger to get the criteria for implementing the request since he has prior experience is requesting this access.
- GSI processing for Academic Personnel is 75% complete. Academic Personnel and HR need to work together on this process.
- Josetti F. suggested that a monthly meeting be implemented between Payroll, Budget, Central HR, ACS, and Academic Personnel to resolve any problems that occur. Lorraine F. will chair this meeting. Bill T. will also be in attendance.
- David D. suggested that a “resolution process” be developed.
- Lorraine F. noted that with the decentralization of student hiring that one or two people need to be identified to make corrections in the system. This subject will be brought back to the executive committee at the January 2003 meeting. Lorraine has also been discussing with Javier T. the possibility of “revoking” access from people who jeopardize data integrity through erroneous data entry. The CMS Project Office will monitor this.
Budget
- CMS Budget for FY 03-04 and FY 04-05 (attached) was distributed and discussed.
- Fin 8.4 is a nine month upgrade process
- Money needed for:
- Replacement of the voice registration system
- Room Scheduler software (AD Astra is not working well at Long Beach)
- Continuation of Web Application
- Bill T. requested that we bring the budget issue to the VP Council after we received the governor’s budget. It was suggested that the CMS budget be broken down into avoidable and unavoidable costs. All costs on the handout are fixed except SA Support Software.
Miscellaneous
- Lydia O. requested that she and Lorraine F. do a cost analysis next year on implementing the SIS+ conversion to use of a Unique ID.
Next meeting is scheduled for January 27, 2003 at 8:00 a.m. Please submit agenda items to Lorraine Frost at lfrost@csusb.edu.
Minutes submitted by Aminia Clark