Attendees: William Aguilar, David DeMauro, Lorraine Frost, Lydia Ortega,
Jerrold Pritchard, Bill Takehara, Paul Vicknair, Dale West
Chancellor’s Office (CO) Reporting
- Legislative auditors have requested that a report, which identifies the cost of the CMS project, be submitted on a quarterly basis to the CO. Summary page of the report distributed and discussed. This reporting is a requirement until 2007. Lorraine will meet with the staff in the Budget office to verify the numbers that she submitted.
- William T. distributed the Financial Long Range Plan, which was discussed. Changes have been made based on the “go live” date of 6/30/07. Keeping with this schedule will be determined by the budget. In order to fund the student module, we are looking at financing. Details were discussed and the strategy needs to be presented to VP Council. Lorraine will supply list of maintenance costs not listed (i.e., Cashnet, etc.). William T. will update the report to show actual costs.
- Lorraine distributed a Chancellor’s Office Executive CMS Committee listing. Concern as to Student Affairs being represented was expressed. Some campuses have student affairs under academic affairs division.
- William T. shared that President Karnig announced at Admin Council that the use of social security as the “key” code would be addressed this year. Actually changing (reprogramming) the social security numbers as the key code is time consuming and costly. Another option is to suppress the social security numbers and assign a generic number to each student. If we speed up the student implementation model, we could take care of the social security problem at that time. This change needs to be available no later than 2005, thus we cannot wait until the PeopleSoft SA 2007 implementation. David D. recommended that we keep the current PeopleSoft SA deployment schedule (October 2005 – April 2007). William A. requested that the group that was formed to address the social security problem reconvene – Lorraine, F., Lydia O., and Javier T. The Information Security Office is currently using email accounts, which are connected to the social security numbers to gain access to computing resources. Lorraine cautioned the committee that the current SIS+ system would not sustain the campus in the long run and will require extensive reprogramming by 2009.
- Ms. Rozner has the task of implementing Measure of Success. This process measures the prior years vs. current year successes in PeopleSoft. It is possible that this information will be reported at the legislative level.
Financials
- Request for bid on the Finance 8.4 upgrade are due on 10/3/03. We have four vendors – Cedar, IO Consulting, Ciber, and PeopleSoft. PeopleSoft stated their concern that IO Consulting has an unfair advantage over the other candidates. Lorraine will share the results of the bid with the committee once they are received.
- Version 7.5 is in maintenance mode and holding well. The CO has distributed a list of the scheduled 50 releases/upgrades that need to be done this year. San Bernardino is schedule to upgrade to HR 8.00.090 November 7, 2003. In addition, the Finance 7.52.00.220 is scheduled for December 10, 2003.
Position Management
- William T. commented that his office and the consultant were reviewing position management reporting. William T. recommended that the campus not develop a new business process that required extensive PS modifications and maintenance. There is still a desire by a few offices on campus to budget by positions. William T. recommended that budgeting be done at the departmental level and not at the position level. DD recommended that a best practice be identified on campus that could be shared universally.
Miscellaneous
- Lydia requested that we add, “revisit 8.4 timeline” to next months agenda.
Meeting Schedule
- The next meeting is schedule for October 27, 2003.
Minutes submitted by Aminia Clark