Attendees: David DeMauro, Lorraine Frost, Lydia Ortega, Bill Takehara, Paul Vicknair, Dale West
Cost Analysis
Cost analysis handout distributed showing the overview of the campus total implementation cost, integration cost, in-kind cost, upgrade cost, and operational cost. Total campus FTE was also included. David D. requested that Lorraine arrange to give an overview presentation to VP Council in the near future. Bill T. commended Lorraine for all of her tremendous efforts on the CMS project, David D. concurred.
HR Status Project Plan
System testing begins this week. Lorraine will forward memos to department heads to request assistance from staff to input requisitions and immediate pay employee data. PL-503 has been set up with 5 machines. Actual campus data will be used for input. For the ease of tracking problems, each person will fill out a form regarding the information that they have input into the system.
Evaluating tutorials at this time. The tutorial will be available mid-August, with training beginning after Labor Day. Certification of college AASs needs to continue. Training Strategy document distributed.
PeopleSoft workstation requirements document distributed. ACS will benchmark several machines with varying configurations for testing. These requirements will be posted to the CSUSB CMS web page. PeopleSoft recommended CPU requirements are high compared to most machines on campus. Memory upgrade on current machines might be more economical than replacing all machines. An Audit Wizard license has been purchased. The software self-audits each workstation to verify its level of configuration. Audits are currently being run on IRT Division machines.
The committee approved the security request for Payroll technicians to be given authorization to have access to run certain reports and queries that are needed for their daily duties. Access to these reports and queries will be limited to “run only.”
Cutover to vs. 8 will take place October 24-29, 2002. Backfill funding for three team members positions will end October 30, 2002. The consultants will remain 30 days after cutover to assist with any concerns. Positions that will remain in the CMS budget for the remainder of the year are Project Director, Oracle DBA, and a temporary clerical, ASA I. The temporary Trainer/Document Specialist position ends September 30, 2002. Continuation of this position will be brought back to the Executive Committee for consideration. Cross training is taking place in Human Resources.
Finance
Started initial training preparation for prototyping. All training has been scheduled.
Student
Committee had a teleconference last month. The next teleconference will be in October or November. EPOS, a voice response and web registration system, presentation was given on campus. EPOS is very appealing due to the fact that they do not charge for processing credit cards. CSUSB will receive a proposal from EPOS. CSUSB staff will have to write a program for SIS+/EPOS to communicate with each other.
On Tuesday, July 23, 2002, Lorraine, Lydia, and Rob will visit UCLA for an overview of their web based grade book system.
Miscellaneous
HUG meeting taking place today. A discussion ensued regarding the challenges that Academic Personnel is facing supporting PeopleSoft. Paul V. asked that “impact of PeopleSoft on department workload” be added to the next meeting agenda.
Next meeting is scheduled for August 19, 2002 at 8:00 a.m. Please submit agenda items to Lorraine Frost at lfrost@csusb.edu.
Minutes submitted by Aminia Clark