Attendees: Lorraine Frost, Lydia Ortega, Jerrold Pritchard, Bill Takehara, Paul Vicknair, Dale West
PAC Status
- The executive committee does not want PAC to meet anymore because they feel the meetings are
strictly informational and the same information is given out at the Project Directors Meeting.
CMS Long Term Budget
- Core functionality modules must be implemented by June 30, 2007.
- A handout of CMS long-term budget for FY 03-04 through FY 06-07 was distributed.
- The key items to be considered are consultant and backfill costs.
- Talk to staff about backfill issues.
- Each department will have to finance their own travel and training cost associated with FIS 8.4.
- Finance and Tech Support modules are scheduled to be complete in October 2004.
- Asset Management, Account Receivable, and General AP modules shall be completed in June 2005.
- The student module should begin in FY 05-06.
- There is no backfill for HR/Finance in FY 05-06.
- CMS will pay for salary and benefits of employees.
- We need to think about space in terms of where people are going to sit. Lorraine has space for 8 people in the CMS Office on the 5th floor of the Library.
- President Karnig might be concerned about the cost of consultants.
- Bill Takehara has to submit a budget proposal in September.
- If you have any changes to the budget email Bill Takehara or Lorraine Frost.
Security
- Chancellor Reed has stated that we need a confidentiality statement from every employee that deals with confidential information.
- A compliance form is being designed and should be signed at the time of new hire.
- An email including the compliance form will be sent to existing employees.
- A return receipt will be attached to the email and this will acknowledge that the employee has been advised about the confidentiality of information.
- In the near future the PS System will omit the SSN as a key identifier.
- As for now we can take steps to lessen the use of the SSN by not printing or asking for the SSN and using the Onecard more often to identify students.
Campus Reports
- HR: The student assistant hiring program is bigger than expected and has impacted the workload.
- Finance: Have been working on non-resident alien reporting. An individual from Long Beach along with an accountant will be hired to figure out tax withholdings, which depends upon different treaties.
- Student Admin: Have been building own list servers and are starting to share data.
The next meeting will be scheduled in early September.
Minutes submitted by Candace Johnson