Attendees: William Aguilar, Lorraine Frost, Lydia Ortega, Jerry Pritchard, Bill Takehara, Paul Vicknair, Dale West
CMS Budget Expenditures
Discussed preliminary budget forms sent by the Chancellor's Office regarding multi year budget and expenditures for campus CMS costs related to the audit. Preliminary feedback due to project director team by June 13, 2002. Concern was voiced over having to report in detail after the fact. In addition, since San Bernardino had a joint HR/Finance project how would the campus split costs between the two. It was stated that this was bad timing due to year-end processing activities. Bill T. and Lorraine F. will review the final draft provided by the Chancellor's Office and State Auditors.
HR Status Project Plan
Reviewed the HR vs. 8 project plan tasks with the committee members. The target cutover date will be October 29, 2002. Outlined completed tasks such as, regulatory reporting, fit gap sessions, and project planning. It was stated that the BRIO report option would not be used in the web environment. Appropriate training will be provided to departments, however, the team still needs to tests the Excel options on reports. Bill T. requested that the project office meet with his budget department to outline new roles and responsibilities in vs. 8. Bill and Lorraine will explore the appropriate term to use to describe how PS budgets by positions. Bill indicated that the campus needs to think more globally about position funding.
Finance 8.4
Administration and Finance submitted a proposal to begin the Finance 8.4 upgrade starting January 2004 with cutover October 2004. In addition, accounts receivable, billing and asset management would begin March 2005 with implementation October 2005. This will impact the start date for the student administration module. William will report the change in dates for both HR and Finance to the CO. Due to the campuses limited resources, this was the most reasonable schedule for both HR and Finance upgrades.
Student
Lydia reported that the CO recommended a February start date for student administration implementations. Therefore, the campus will consider beginning their implementation February 2005. In addition, it was strongly suggested that campuses pursue a voice registration system to augment any web registration components in PS. A student administration users group will be formed of campuses that have implemented the system. Tom Enders is the current chair of the student administration group. Hilary Baker will provide the group with a new chair selection process in upcoming meetings. Lydia and Lorraine will work on an interim student administration project to be presented to VP Council.
Budget
Bill indicated that he will brief the budget council on CMS requirements, Thursday, July 13, 2002. He also reminded members that all backfill funding will end October 2002. It was suggested that the CMS executive committee bring back for discussion ways in which to address the increased staffing resources required to enter and maintain personnel and financial data.
Next meeting is scheduled for July 22, 2002 at 8:00 a.m. Please submit agenda items to Lorraine Frost at lfrost@csusb.edu.
Minutes submitted by Aminia Clark