Attendees: William Aguilar, David DeMauro, Lorraine Frost, Lydia Ortega, Bill Takehara, Dale West
CMS Budget
- Handout discussed. More than $500K is in fixed cost, therefore, not much flexibility in the budget. $1.7M estimated for FY ‘03/04, but $1.3M is available.
- The revised FY ‘03/04 budget shows the delay in Voice Response Systems ($250K, Student Admin.), Asset Management and Accounts Receivable ($100K for consulting and $97K for backfill), and campus departments funding their own travel/training ($25K).
- William asked that the $300K baseline for CMS be shown on this budget request.
- David asked that the budget request separate the “one-time money” and “permanent money.”
- Lorraine to forward an email to Bill itemizing the remaining components in the $250K line item.
- William asked that a detailed chronological “bulleted narrative,” be created for the project.
- Consultant Support is for Finance only – itemize all costs on the budget request.
- CMS Executive Committee will work to increase the CMS baseline budget due to on-going costs.
Periphonics
- Handout discussed. Periphonics becoming obsolete and does not have the needed support for the application (Periphonics, now Nortel, is not supporting the system).
- We have changed to a new maintenance vendor with employee experts from the Periphonics Company. We have had success with their support and response to our needs.
- EPOS is a voice and web response application. The stated cost of $250K is derived from CSU Fresno.
- Lorraine and Lydia recommend Option 2 after meeting with Charlie Tabbut, Richard McGee, Lenora Venturina, Bea Larez, Elroy Jones, and Mary Chouinard to discuss solutions to the Periphonics problem.
- The savings on the Room Scheduling software will be used for the Periphonics upgrade.
- Lorraine has the changes to the Student Admin schedule ready to submit to the Chancellor’s Office. William suggested that a blurb be footnoted, “contingent upon funding.”
- Recommend that Student Administration begin October 05, following Finance 8.4 implementation of all modules. This delay is due to budget constraints and human resource availability.
Trainer/Document Specialist
- Discussion took place on making this a permanent position. The CMS Executive Committee approved permanent funding for this position out of the CMS baseline budget.
Next meeting is scheduled for March 24, 2003 at 8:00 a.m. Please submit agenda items to Lorraine Frost at lfrost@csusb.edu.
Minutes submitted by Aminia Clark