Attendees: William Aguilar, David DeMauro, Lorraine Frost, Lydia Ortega, Jerry Pritchard, Bill Takehara,
Paul Vicknair, Dale West
CMS Monthly Status Report
- The preliminary CMS Monthly Status Report for February was distributed and discussed. This report updates the Chancellor’s Office on our processes and also to show the type of activity in which we are engaged. Lorraine asked the committee if they would like to see any other type of information included on the report. No response was given.
- William requested a copy of the white paper that Lorraine submitted on test and development security be given to he and David D. William will forward white paper with a cover letter to Hilary Baker to request that this issue be addressed because of its importance.
Budget
- Cash Net – $190K budgeted ($167K for software and $22K for server and Point of Sale registers). Jim O’Linger will purchase the machines. Credit cards will not be processed with Cash Net due to the enormous cost.
- Sevis – CMS funded the $34K, per VP Council, which was part of the original $500K. CMS, International Students, and IEP are working together on this project. Bill T. and Lorraine will discuss the funding.
- Web Applications -- two staff members are being funded ($118K budgeted/$116K actual)
- Darwin – Two staff funded for nine months ($120K budgeted/$111 is the year-to-date actual)
- Recruitment Software – $100K approved, none expended, pending the RFI.
- Training – $19K for travel and per diem, plus $20K for PeopleSoft courses. Original budget was $25K. The increase is due to participation in prototyping.
- Next years projection includes a one-time $1M (approved by the President) and $300K baseline. $1.7M is needed.
- Reminder: It was approved in the November 25, 2002 meeting minutes that each department would individually fund their own staff attendance at the HEUG conference.
HR Status
- Dale shared an audit report with problems in the student assistant processing – required 226 double entries. Vice Presidents will be notified of problems in their area and will be asked to inform departments of their errors. David asked Dale for a summarized report to share at this afternoons VP Council meeting.
- A concern of students not being paid on time because of our errors was addressed. Lydia O. stated that a student could request an emergency loan (a simple process on line). Per William T. arrangements can be made for students to be paid right away. Note that this can be paid only if the student does not have an outstanding loan in existence.
- Academic Affairs AAS’s are requesting access to the HR staff data for general anlayis of their deparement budgets, i.e., salary totals, number of ACS’s, etc.). Lorraine stated that a Query class on accumulated tables would be scheduled soon.
Trainer/Document Specialist
- Subject revisited regarding the permanency of this position.
- William T. and Lorraine will discuss the budget – cost for position is $50K plus benefits.
- The budget needs to be revisited regarding the expenditure of the $1.3M.
- Aminia will schedule a meeting regarding Periphonics prior to April 1, 2003. Attendees: Lorraine Frost, Lydia Ortega, Charlie Tabbut, Richard McGee, Lenora Venturina, Bea Larez, Elroy Jones, Mary Chouiunard.
Next meeting is scheduled for March 24, 2003 at 8:00 a.m. Please submit agenda items to Lorraine Frost at lfrost@csusb.edu.
Minutes submitted by Aminia Clark