CMS Executive Council Meeting Minutes

Attendees: William Aguilar, David DeMauro, Lorraine Frost, Jerry Pritchard, Bill Takehara, Paul Vicknair, Dale West

Guest: Twillea Carthen

Student Hire Corrections

• White Paper distributed and discussed. Lorraine will share White Paper with VP Rincon.
• Correction mode not given to authorized designees after redeployment of student hiring; therefore, 20 designees that provide data entry cannot make corrections, if needed.
• Career Center is still responsible for inputting the I-9’s.
• Three individuals with global security access are: Jenny Cascillas, Adela Cortez, and Toni Garcia
• A mechanism needs to be implemented to track when corrections are made in the system.
• Four Options are given to resolve the “correction” problem – see attached.
• Recommendations
  1. William A. recommends Option 3 since this is currently a HR process and two people already identified from HR have the global security access.
  2. Dale W. recommends Option 1 since Career Development is already processing the corrections. Dale suggested if Option 3 is selected that a trial period be established due to the fact that this could be a possible overload on the department.
  3. Option 3 has been approved by the committee and will be reevaluated at the end of 2003.
  4. David D. suggests quarterly training of the data entry designees.
  5. Lorraine F. to request a HR Issues report from the Help Desk and forward to Dale W.

Bonus Plan

• The Executive Committee confirmed that the use of a bonus plan would be considered for implementations only – not upgrades. Other options such as stipends would be considered for upgrade projects.
• In the future, bonus plans will be considered at the beginning of each implementation phase.

CMS Budget

• This agenda item was brought back to the table. Hand out distributed and discussed.
• The budget will be presented at VP Council for approval after itemizing each line item.
• Lorraine F. to forward this year and next year budget to William T.

Finance

• Bring on CSUSB staff prior to consultants arrival.
• Muriel Vita is currently working the business process guides.
• A meeting will be scheduled with Lorraine F., William T., Sheryl P., and Kathy H. regarding bringing the implementation team together at an earlier stage.
• Academic Personnel has filled a position with an employee that is knowledgeable of payroll processing.

Student

• Implementation will be delayed. Per David D., Charlie said it was okay.

Trainer/Document Specialist

• Discussion took place regarding making this position permanent.
• Funding has been included under the Project Management line item.
• VP Council must approve funding prior to moving forward on this issue.

Next meeting is scheduled for February 24, 2003 at 8:00 a.m. Please submit agenda items to Lorraine Frost at lfrost@csusb.edu.

Minutes submitted by Aminia Clark